Médecins Sans Frontières (MSF) in Hong Kong is looking for a talent individual with a strong desire to work in an international NGO to fill the following position based in Hong Kong:

HR Administrative Assistant

Main Responsibilities

  • Manage the travel, insurance, accommodation and visa arrangements for office staff and field workers in a smooth and timely manner
  • Ensure that external service providers e.g. travel ticket agencies, travel insurance brokers, etc. are performing to the standard expected by MSF-HK
  • Handle the HR Administrative and Finance procedures efficiently and effectively
  • Manage the reimbursement of expenses and arrange per-diem for field workers
  • Make necessary arrangements in the organization of assessment centers/recruitment drives in terms of securing venue, finances, liaising with co-assessors, contacting candidates and arranging flights and visas
  • Responsible for administrative briefings and debriefings for field workers
  • Handle related administrative documents, including but not limited to mission order, contact list and other administrative documents from headquarters offices for each departure to mission
  • Assist in ad hoc assignments as required

 

The Ideal Candidate

  • Diploma, preferably in Administration or Hospitality Management related field
  • At least 1 year of relevant work experience in administration/ human resources and/or in handling travel arrangements
  • Basic understanding of travel administration issues related to Asian nationalities
  • Good communication skills and proficient in English and Chinese (both written and spoken)
  • Good knowledge of Microsoft Office
  • Cross cultural awareness
  • Service orientated
  • Flexible and able to manage stress
  • Results and quality driven
  • Able to perform in team and individual settings
  • Possess humanitarian spirit and comfortable to work in the NGO setting

 

How to apply?

Send your motivation letter and full resume with current and expected salary and date of availability by e-mail to recruitment@hongkong.msf.org by 8 June 2018. Applicants not invited for interview within 8 weeks may consider their applications unsuccessful. All information collected will be used for recruitment purpose only.

 

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